Medical Records Translation
Translate clinical notes, discharge summaries, test results, treatment records and other medical documents with the source language, target language and certification requirements agreed before work begins.
For sensitive records, only send the documents needed for quotation and translation.
Medical documents for healthcare, insurance and legal use
Projects can include complete records or selected pages depending on what the receiving organisation actually needs.
Clinical records
Consultation notes, patient histories, referral letters and treatment summaries.
Hospital documents
Discharge summaries, operative notes, admission records and specialist reports.
Tests & results
Laboratory reports, imaging reports, pathology results and diagnostic findings.
Supporting records
Prescriptions, vaccination records, insurance documents and medical correspondence.
Confirm the language pair and certification before translation starts
Medical records are often used for different purposes, so the required output should be agreed at the start rather than assumed.
Tell us the language used in the original record.
Confirm the language required by the clinic, insurer, solicitor or authority.
Let us know whether a certified translation, statement of truth, notarisation or another format has been requested.
Tell us where the translation will be submitted so the format can be prepared accordingly.
Useful files to send
Clear scans or PDFs are best. If handwriting is difficult to read, send the highest-quality copy available and flag any names, dates or terminology that must be checked carefully.
Requirements can vary by receiving organisation, so their current instructions should be followed where available.
Sensitive health information should be handled as a document project, not a generic upload
Medical records can contain personal and confidential information. Project access, delivery method, confidentiality requirements and any NDA needs can be agreed before translation begins.
Before sending records
Remove pages that are not required, avoid sending unnecessary identifiers where possible, and tell us if the receiving party has a specific secure-delivery or confidentiality requirement.
Five steps from records to translated document
Send the records
Provide clear scans or PDFs and identify any urgent pages.
Confirm languages
We confirm source language, target language and document volume.
Confirm certification
Tell us what the receiving organisation requires.
Translate & review
The medical content is translated and checked against the source.
Deliver
Receive the completed translation digitally, with other delivery options where required.
Turnaround depends on volume, legibility and certification
Short, clear records can usually be quoted quickly. Larger files, handwritten notes, specialist terminology, formatting work and additional certification can affect delivery time and price.
Main pricing factors
Language pair, page/word volume, complexity, legibility, required certification, formatting and deadline.
A quote should be based on the actual records rather than a generic per-page promise.
Medical records translation questions
Can you translate only selected pages from a medical file?
Yes. Send the pages required by the receiving organisation and clearly identify anything that should be excluded.
Can the translation be certified?
Yes. Tell us what certification the receiving organisation has requested so the correct format can be quoted and prepared.
Do you translate handwritten medical notes?
Potentially, provided the writing is sufficiently legible. Clear scans are important, and unclear sections may need to be flagged before work begins.
How will I receive the finished translation?
Digital PDF delivery is available. If another delivery format or hard copy is required, include that in the quote request.
Send the records and tell us the language pair, purpose and certification requirement
Include your deadline and where the translated records will be submitted.